Group and Zone Histories
Does your group or zone have a written history or scrapbook? Many groups and zones have a scrapbook to record their histories, but pictures or program agendas do not tell the whole story. Seek out someone in your group or zone to write a history. In reading minutes and looking at scrapbooks, a story of your group or zone will unfold and make interesting reading for generations to come.
Zone Biennial Report form
Each zone is to update their zone history every two years (due in June of even-numbered years) by completing this form and sending to District Archivist-Historian.
Guidelines for Saving Materials
For a complete list of guidelines for saving materials and what to include in writing a history see the Archivist-Historian section of the Leader's Manual.
- Identify and date everything.
- Label pictures accurately and clearly by including a piece of white paper with name(s), date, place and purpose. Do not write on back of photos unless you use a photo safe pencil. Photo safe boxes are available at most hobby or stationary stores.
- Remove all tape, paper clips, and staples.
- Photocopy all newspaper clippings; newsprint is very destructive to everything it touches. For copies dry toner copiers and acid free paper are best.
- Keep materials in labeled folders in the order in which they were produced. Non-acidic file folders and/or large envelopes are best for storage.
- If scrapbooks are used, use those with acid free pages and top loaders of polypropylene for best protection.
- Items to retain in group/zone files include:
- Charter
- Minutes of all meetings maintained in good order
- One copy of the year-end financial reports
- Current copy of bylaws and standing rules
- Newsletters
- Program folders, brochures, annual directory, materials from any event held (retreat, rally, servant event) name tags, mementos, etc.worth keeping for future enjoyment or reference
- Correspondence which reflects changes, special recognition, etc.
- Good photographs properly labeled
Groups and zones are encouraged to write a history of their LWML group/zone and include:
- Charter date
- Names of officers, counselors, and committee chairmen
- Membership
- Number of members attending national and district conventions
- Brief description of meetings, service activities, retreats
- Don't limit yourself to outline. Give any information of historical value — anniversaries, prayer services, LWML sundays, amount of mites received, etc.
- Always SIGN and DATE History
This page was last updated April 3, 2023. For questions or comments on this site email webmaster.
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